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PRINCE2 P3O Foundation Project Office2013 Exam Sample Questions (Q34-Q39):

NEW QUESTION # 34
What technique provides the benefit of checking the quality of the decision-support information being provided to the P3O?

A. Gated reviews
B. Management dashboards
C. Capacity planning for resource management
D. Business process swimlanes

Answer: A

Explanation:
Gated reviews provide the benefit of checking the quality of decision-support information, according to the P3O Foundation (2013) manual. Section 7.3.2 states, "Gated reviews offer an independent assessment to verify the quality and reliability of information used for P3O decision-making, ensuring governance standards are met." This contrasts with business process swimlanes (B), which map processes, capacity planning (C), which manages resources, and management dashboards (D), which visualize data. The 2013 edition highlights gated reviews as a key assurance technique, supporting P3O's role in maintaining high-quality decision support. This process enhances strategic alignment and risk management.
Reference: P3O Foundation (2013) manual, Section 7.3.2, AXELOS.

NEW QUESTION # 35
Which is needed when getting the investment for a P3O?

A. Defined portfolio of change
B. Independence of assurance services
C. Provision of secretariat services
D. Recognition of the need for change

Answer: D

Explanation:
The P3O Foundation (2013) manual indicates that recognition of the need for change is essential for securing P3O investment. Section 4.2.2 states, "Investment in a P3O requires recognition of the need for change to justify the business case and gain senior management support." This differs from assurance independence (A), portfolio definition (B), or secretariat services (C), which are operational aspects. The 2013 edition emphasizes this recognition as the foundation for funding approval, ensuring strategic alignment. This drives organizational commitment to the P3O model.
Reference: P3O Foundation (2013) manual, Section 4.2.2, AXELOS.

NEW QUESTION # 36
Which describes P3O assurance services?

A. Integrated into the programme being assured
B. Supports Programme Managers in delivery
C. Independent of the programme being assured
D. Carried out by the delivery function

Answer: C

Explanation:
The P3O Foundation (2013) manual describes P3O assurance services as independent of the programme being assured. Section 7.3.2 states, "P3O assurance services are provided independently of the programme or project being assessed to ensure objective evaluation and compliance with governance standards." This contrasts with integration (B), delivery function involvement (C), or support for Programme Managers (D), which compromise objectivity. The 2013 edition emphasizes this independence to maintain credibility and effectiveness in oversight, supporting strategic alignment and risk management. This ensures unbiased assurance across change initiatives, enhancing organizational trust in P3O processes.
Reference: P3O Foundation (2013) manual, Section 7.3.2, AXELOS.

NEW QUESTION # 37
Which is NOT a use of integrated tools?

A. Links information across business change initiatives in a hierarchical manner
B. Allows multiple people to multiple sets of information
C. Uses a single installation of the tool across the organization
D. Supports a single business change initiative with multiple users

Answer: B

Explanation:
Integrated tools in the P3O Foundation (2013) manual are designed to streamline information management across change initiatives, but they do not inherently allow multiple people to access multiple sets of information independently. Section 6.2.3 notes, "Integrated tools link information hierarchically across portfolios, programmes, and projects, support multiple users for a single initiative, and utilize a single installation for organizational consistency." Option B, however, suggests fragmented access, which contradicts the integrated nature of these tools, aiming for a unified data view. Options A, C, and D align with the manual's description of facilitating collaboration and standardization. The 2013 guidance stresses that integrated tools enhance efficiency by centralizing data, making B an incorrect use case. This ensures clarity and consistency in decision-making processes.
Reference: P3O Foundation (2013) manual, Section 6.2.3, AXELOS.

NEW QUESTION # 38
What is used to measure the success of a P3O?

A. P3O Value Matrix
B. Key Performance Indicators
C. Principles for extracting value
D. Complexity modelling

Answer: B

Explanation:
The P3O Foundation (2013) manual specifies that Key Performance Indicators (KPIs) are used to measure the success of a P3O. Section 7.3.1 states, "Key Performance Indicators are employed to measure the success of a P3O, assessing its contribution to strategic objectives, risk balance, and benefits realization." This differs from value extraction principles (A), the P3O Value Matrix (B), which aids design, or complexity modelling (D), which analyzes systems. The 2013 edition highlights KPIs as a quantitative tool to evaluate P3O effectiveness, ensuring accountability and continuous improvement. This supports organizational decision- making and justification.
Reference: P3O Foundation (2013) manual, Section 7.3.1, AXELOS.

NEW QUESTION # 39
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